So you and your partner are discussing how to plan a destination wedding and whether you´ll need to hire a planner for your big day abroad. To speak the truth, a destination wedding planner can be a great investment. He or she can help you organize everything down to the last detail: ensure proper communication, propose ideas you wouldn´t usually think of, manage guest lists and seating charts… All of which will save you time, energy and most importantly reduce your pre-wedding stress.
But here´s the downside: a destination wedding planner is usually expensive. So, if you find you don´t have the budget for it, don´t worry. Thanks to advances in technology, you can today utilize digital tricks that can help you plan your own wedding all by yourself, on the go, from your smartphone even, like a pro. Have a look at the below proposed destination wedding planning guide.
How to plan a destination wedding 101: Start with a collaborative notebook
You might question how to start planning a destination wedding. But just like every big project, you´ll have to start from scratch somewhere. This is why we recommend Evernote – a free note-taking app that allows you and your partner to collaborate on the go. From notes, photos to documents, you´ll both be able to share/edit every aspect of the planning process without having to meet up. And best part is, everything will be saved in one place with easy access straight from your smartphone or desktop. This is a great place to start with travel itineraries for example, guest lists, inspirational photos, photographer suggestions, etc. Evernote is easy-to-use, efficient and time-saving – all essential elements for planning a destination wedding.
Keep a calendar
Destination wedding planning will fill up your schedule faster than you might imagine, and with tight-timing, it is vital to stay organized. This is why we recommend you download Sunrise. It is a free calendar app you can sync to Evernote and allows you to add anyone to an important event such as your bridesmaids to the wedding dress fitting for example.
Communication: chat groups
Keep important contacts always at reach with a messaging app that will save you time and money (cost of phone calls/SMS). Filter contacts into different groups to avoid having to send the same message twice i.e. bridal party, rehearsal dinner, vendors…
Inspiration on the go
Download Pinterest on your smartphone – a visual bookmarking tool that will help you find and save creative ideas. Browse wedding-related keywords, whenever you find free time. Save what you like on a private board – this can also serve as a mood board for your wedding. Did you know you could also add pictures from your camera roll to the board? So start snapping pictures of whatever might inspire you, wherever you might be!
One of the major challenges of destination wedding planning is to stay on budget. That´s why we recommend you use Wedding budget – an app that will help you keep track of expenses, all while constantly displaying your over/under budget status. Easy and simple to use, it was especially designed for weddings without a planner.
Finding vendors abroad
Finding good vendors abroad such as photographers and DJs can be tricky. But thank you crowdsourcing! Locals will definitely give you the best advice, check out with the hotel’s wedding team recommendations and their list of preferred vendors.
Your big day’s very own website and app
Two words: Appy Couple – a highly-personalized, easy and fun DIY website/app essential for planning a destination wedding (no design skills needed!!). You can choose from over 500 designs, send out digital invites/reminders/thank you notes, track RSVPs, upload itineraries/maps, share photos/videos and much more… It will only cost from 36$ to 69$, and guests willbe able to download the app for free, stay up to date and share photos, too!
AllSeated allows you to put together a seating chart in an easy and fast way. You can upload guest lists from any social network or in an excel format, RSVP guests on multiple events (rehearsal dinner vs. ceremony), seat guests into groups, build 3D floor plans and more…
Your digital wedding registry
Nothing beats Amazon´s Wedding Registry: the widest array of options, no gift duplicates, items from other websites can be included, 10% discount after your event day, free shipping on items over $35 and bonus gifts upon purchase of selected items. Sounds great, doesn’t it?
Did you know that…?
If you have your wedding at selected Iberostar Hotels, you´ll also get complimentary access to their exclusive digital platform called “My Wedding”?
Through this premium service, you´ll be able to plan your wedding details and share them with family and friends. You will have a private account where you can check your wedding information: ceremony date, wedding selections, hotel details and further more. You can also easily personalize your very own wedding website with several templates and designs to choose from to share all the information with your guests. Finally, you can send invitations and save-the-dates to your guests via e-cards.
Feels like you´ll need more hands-on help? No worries – Iberostar Hotels also offer an expert Wedding Planner Team who´ll help you organize your dream wedding down to the last perfect detail, be it anything from attire, food menu, ceremony ideas to party planning.
“Dreaming of getting married at the beach? Iberostar Hotels, located across the stunning coasts of Mexico, Jamaica, Dominican Republic, Brazil and Cuba, are a perfect spot for your destination wedding. Choose from wedding packages to à la carte weddings and enjoy complimentary access to exclusive digital services.”